Microsoft Viva: the hidden free gem in your Microsoft 365 license

Microsoft Viva is the hidden gem in your Microsoft 365 licence, it’s an employee experience platform designed to enhance productivity, engagement, and well-being. Despite its powerful capabilities, many users are still unaware of its full potential. Let’s dive into the elements of Microsoft Viva and explore the top 10 benefits of using it!

Guide to setting up and using Microsoft Viva

Microsoft Viva is an employee experience platform designed to enhance productivity, engagement, and well-being. This guide will walk you through the steps to set up and use Microsoft Viva, ensuring you get the most out of its powerful features.

Step 1: access the Microsoft 365 admin centre

1. Sign in: Go to the Microsoft 365 admin centre and sign in with your admin account.
2. Search for Viva: In the search bar, type “Viva” and select Microsoft Viva from the results.
3. Navigate to setup: Alternatively, you can go to the Setup section on the left navigation pane and select the Microsoft Viva tile.

Step 2: configure Viva modules

Microsoft Viva consists of several modules, each with its own setup process:

Viva connections

• Enable Viva connections: follow the prompts to set up your personalised gateway to the digital workplace.
• Customise: add company branding, configure the dashboard, and set up targeted communications.

Viva insights

• Enable Viva insights: set up data-driven insights to help improve productivity and well-being.
• Configure settings: manage access to insights and recommendations for individuals and teams.

Viva learning

• Enable Viva learning: integrate learning management systems and third-party content.
• Customise learning paths: create and assign learning paths tailored to your organisation’s needs.

Viva topics

• Enable Viva topics: use AI to surface relevant topics and knowledge across your organisation.
• Manage topics: set up topic centres and manage content curation.

Viva engage

• Enable Viva engage: foster connections and engagement among employees.
• Set up communities: create and manage communities to support diversity, shared interests, and business initiatives.

Viva goals

• Enable Viva goals: align team objectives with organisational goals.
• Track progress: use the platform to monitor and track goal achievement.

Viva Pulse

• Enable Viva Pulse: set up quick surveys to gather employee feedback.
• Analyse feedback: use analytics to act on feedback and improve the work environment.

Viva Glint

• Enable Viva Glint: gain insights into employee engagement and well-being.
• Implement recommendations: use data-driven insights to make informed decisions.

Viva Amplify

1. Enable Viva Amplify: centralise internal communications and engagement campaigns.
2. Manage campaigns: plan, publish, and analyse communication efforts across multiple channels.

Step 3: manage licenses and roles

1. Assign licenses: ensure that the appropriate licenses are assigned to users who need access to Viva modules.
2. Manage roles: assign admin roles to manage specific Viva modules and configure settings as needed.

Step 4: customise and use Viva

1. Personalise experience: Customise the Viva modules to fit your organisation’s unique needs and culture.
2. Engage employees: Encourage employees to use Viva modules to enhance their work experience, productivity, and engagement.
3. Monitor and improve: Continuously monitor usage and gather feedback to make improvements and maximise the benefits of Microsoft Viva.

By following these steps, you can set up and start using Microsoft Viva to create a more connected, productive, and engaged workforce.

If you need further assistance or have any questions, feel free to reach out to our team.

Top 10 benefits of using Microsoft Viva

1. Enhanced employee engagement: Viva Connections and Viva Engage foster a sense of community and belonging, improving overall employee engagement.
2. Improved productivity: Viva Insights provides personalised recommendations to help employees manage their time and workload more effectively.
3. Seamless learning experience: Viva Learning integrates learning into daily workflows, making it easier for employees to access and complete training.
4. Better knowledge management: Viva Topics surfaces relevant information and connects employees with experts, reducing time spent searching for answers.
5. Streamlined internal communications: Viva Amplify centralises communication efforts, ensuring consistent and effective messaging across the organisation.
6. Data-driven decision making: Viva Insights and Viva Glint offer advanced analytics, helping you make informed decisions based on employee data.
7. Work-life balance: Viva Insights promotes well-being by encouraging breaks, mindfulness exercises, and strategies to prevent burnout.
8. Goal alignment: Viva Goals helps teams align their objectives and track progress, fostering a sense of purpose and direction.
9. Employee feedback: Viva Pulse enables quick surveys to gather feedback, allowing managers to address concerns and improve the work environment.
10. Integration with Microsoft 365: As part of the Microsoft 365 suite, Viva seamlessly integrates with tools like Teams, SharePoint, and Outlook, enhancing the overall user experience.

Partnering with CSG brings you closer to leveraging the latest apps designed for the modern workplace. Our expertise in Microsoft 365, Azure Cloud, and Digital Transformation ensures that your organisation stays ahead of the curve with cutting-edge technology solutions.

By integrating these advanced tools, we help you enhance productivity, streamline operations, and foster a collaborative work environment. Get in touch with us today to discover how CSG can transform your business with the latest innovations in technology.